For the correct organization of a weddingFor the correct organization of a wedding, the confirmation of the attendance of the guests is something basic because you will be able to plan all the aspects of the wedding, because you will know the number of guests that will attend. For this reason, the confirmation of attendance at the wedding will be a crucial aspect and there are many ways to ask the guests to confirm their attendance.
Wedding invitations should convey not only style and affection, but also be an RSVP tool. Today we will learn about the different options for asking users to RSVP.
How to confirm if your guests will attend your wedding?
In order for guests to attend your wedding, there are different ways for you to request an RSVP, among which are:
Online confirmation
For this, the digital wedding invitations with Details confirmation are a great choice. This type of invitations are very practical, because they include a practical confirmation form, with which you can ask guests to confirm their attendance at the wedding.
This is one of the most practical ways for your guests to RSVP, especially since they can give you the confirmation quickly. They can even fill out the form the instant they receive the invitation, which will save you a lot of time in wedding planning.
This is an option that will avoid waiting times as with mail invitations, and the best thing is that it will be a very cheap option because you will only have to make a payment for all the invitations you send.
RSVP Invitations
These invitations bear the French word Réspondez s’il vou plaít, which means “Please respond”. A note is added to these invitations, specifying the means by which you want the guests to confirm their attendance, and you can put an e-mail address or a telephone number.
It is vital to include a deadline to respond, because this way you can perfectly plan the wedding with only those guests who RSVP. In these invitations you can also add a “Declining Only” option, so that only those who cannot attend the event will respond. The style of the RSVP should go hand in hand with the invitations and the style of the wedding.
Confirmation cards
This is a very nice option to RSVP, but it is also very time consuming. This is because you will send in the invitations a card to confirm or decline your invitation, and then you will have to collect the RSVPs one by one.
This practice will be easy if you are sending invitations to family or friends who live nearby, but if they live in another city you will have to ask them to forward the card by mail.
Hiring a Call Center
Some Call Centers will offer you the service to confirm the attendance of the guests to the different events. In these cases, when you hire this service, they will contact each of the guests and register the response of each one of them.
However, this type of confirmation can be a bit impersonal, although for some guests it will be much more appealing.
Social networks
Social media is a very useful tool that we use every day, and it can be of great help when it comes to weddings. You can post a photo shoot or a video on social media, and ask guests to confirm their attendance with likes, comments or messages.
Ideally, post on social media well in advance so that guests can RSVP efficiently. If your guests are connected to you through social media, this is a very original way to ask them to RSVP to your wedding. Ideally, you can post it on different social networks and as many times as you think necessary so that all guests can confirm their attendance.
E-mail address
Even if we are talking about printed invitations, you can request that the confirmation of attendance to the event is done by email. Also if you have a website for your wedding, you can ask guests to register their emails to make lists and make the process more agile.
It can be a great alternative for guests who love technology, and you will be able to keep track of your guests very efficiently. Simply attach the RSVP instructions to the invitation card, or opt for the digital invitations mentioned above.
Confirmation calls
This option is very similar to hiring a Call Center, but in this case you will be personally in charge of calling the guests who have not responded with their confirmation. It is a perfect option if some guests have not confirmed their attendance and you can distribute the guests to make the process easier.
When you do this, the ideal thing to do is to keep a record in the app or in the physical agenda. This way, you will be able to know if the guests will attend your wedding and who will decline the invitation, so you can better plan the whole event.
Wedding procession
The task of confirming guest attendance can be delegated to the wedding party, especially if the number of guests showing up will not alter the menus, favors and other elements of the wedding. You can simply assign a list to each team member to communicate and record RSVPs.
You should always have the information under control, so that you can have an accurate record of the guests arriving at your wedding. In these cases, the representatives of the wedding party can request confirmation by phone or directly in person.
As we have already seen, there are many methods for guests to RSVP to your wedding. One of the most commonly used is the RSVP method, but it is currently being used in digital wedding invitations. This ensures that RSVP can be done quickly and guests can confirm that they will be attending your wedding.