The preparation of any type of event requires a lot of preparations so that everything goes perfectly. However, the great forgotten ones are usually the invitations, but nowadays you can find many options like the ones we offer you at Details Invitations to make your events a success.
For it to be completely successful, you must make sure that it contains certain elements that will be essential. Today we are going to learn more about them, so we invite you to read on carefully.
What are they?
They are a document that will serve to tell the people you want to be at an event. There are different types of invitations and depending on the type of event you can choose one or the other.
If we are talking about an event with friends and people close to us, such as a birthday the invitations can be informal. But, there are also those that are more formal and are ideal when you have an important event such as a wedding or a business event.
They should reflect the tone that the event is going to have, and they should also contain all the important information of the event in question. It will not only be important what it says, but the structure of the invitation and the words used to express everything you need to express.
Types of invitations we can find for events
There are currently different formats in which we can send our invitations, among which we can find.
Written
The written are widely used for events that are exclusive, which can be galas, weddings or formal dinners. They require a lot of time and effort to make because they are usually made by hand. All the work will fall on you, so they are not currently the most popular because of their difficulty of execution.
Printed
Unlike the previous ones, in these we can have infinite possibilities of design, and you can leave them as you want without making an excessive effort. They are widely used in weddings, and are cheaper than the previous ones.
However, this type of card requires hiring a printing company, and you must calculate the amount you need. It is common to order 10-20% more invitations than you have in mind in case someone is left out, although you may end up with some left over, so you will be throwing away some money.
Electronics
They are the most modern, their cost is lower than the other types, and they are shipped very quickly. Currently, this type is replacing the previous ones in all types of events, both informal and formal.
The reasons are simple, because they have many interesting advantages over the previous ones, such as:
- You can customize them as much as you want.
- They can be shared by electronic means such as email or WhatsApp and your guests will receive them immediately.
- The confirmation of your guests can be faster.
- You can add elements such as a map to make it easy for your guests to get to the event.
- At Details Invitations we offer unlimited shipping for one payment, so you don’t have to worry about your budget.
What elements should it include?
In all invitations there are certain elements that are relevant and should always be included. These include the following:
- Guest’s name
- Description of the event
- Name of hosts
- Date and time of the event
- Location of the event (if it is digital, it is best to put a map so that your guests can easily reach it).
- Event dress code.
- Deadline to confirm attendance.
These are the basic data that a card should have, however, you can add any kind of extra elements that you consider important. It is common when we talk about wedding invitations include some phrases that can represent the couple or a musical background when they are digital.
It will always be important to choose the appropriate vocabulary depending on the type of event, which can be either formal or informal depending on the type of celebration. An invitation for a birthday will not be the same as an invitation for a company dinner, so you should use a tone according to each occasion.
For which cases should invitations be sent?
You should consider that not all events will require invitations, because some events simply do not merit them. A private party with your friends of an informal nature will not require any kind of invitation.
However, if we are talking about public events such as galas, fashion shows, dinners, fairs, weddings, communions, quinceañeras, among others, it will be essential to send them. This will also help to ensure that only people with an invitation can enter the event, and in the digital ones you can opt for QR codes to control access to the event.